Office Administrator


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Job Country:
Created:
2019-11-13
Job Description

The WorkPlace Group on behalf of Sentry Fire Protection Services is recruiting for a full time

Office administrator

 

Probationary Period: 6 Month Probationary Period (Onboarding, training, learning our processes)

Review to take place after probationary period.

Should all parties agree we will conduct a wage review and Pension & benefits will be implemented

Your Responsibilities:

Assist the Regional Manager and Department Leads in coordination of Sentry Fire Protection Services requirements and efficiency of documentation control

  • Oversee day to day processes and paperwork adhering to deadlines as assigned
    • Daily / weekly / monthly duties
  • Oversee office staff
  • Oversee Fire Division Departments (working with dept leads)
    • Calendars, Efficiency, Open Orders, Billing
  • Work with other internal departments to ensure customer needs are met
  • Process & submit all weekly timesheets
  • Scheduling meetings within the office
  • Deal with and follow through on customer inquiries and complaints
  • Expedite orders with vendors and buyers to meet committed delivery dates
  • Fully utilize the computer system to investigate and track Quotes, Orders, Purchase Orders to completion
  • Maintain organization of the office and ordering stationery supplies
  • Maintaining the office condition and report Deficiency to Upper Management (with the JHSC)
  • Internal Audits / Process updates
  • Coordinate with I.T. as needed for support
  • Develop & then manage an office budget, ensure accurate and timely reporting
  • Motivate, mentor & coach Staff
  • Delegate and coordinate work tasks
  • Performance Evaluations – tracking notes throughout the year
  • A/R – Review
  • Accounting System
    • Adding / Maintaining Parts
    • Quoting Customers
    • Setup / Billing changes for customer
    • Knowledge of Ariba Supplier Network (SAP online) is an asset
    • Assist with our Transition to a new software (Foundation 3000)

Skills and Qualifications:

  • Computer Literacy – Multiple internal systems. MS Office (Word, Excel and PowerPoint), Outlook.
  • Relevant Experience – 5 years previous experience in Administration and Coordination of work processes and personnel.
  • Excellent influencing skills
  • Excellent interpersonal skills
  • Valid driver’s license
  • Competitive wage / employee benefits + pension

Please submit a cover letter and resume to sharon.prouse@theworkplacegroup.ca

 


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