Executive Assistant

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Job Type:
Full Time
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Job Description

The WorkPlace Group is currently recruiting for a full-time Executive Assistant on behalf of the Inn of the Good Shepherd.

Monday to Friday: 8:30 am to 4:30 pm.

Job Description


- Provide support to the Executive Director and the Board of Directors on an as needed basis ie. Managing calendar, minutes and board packages for Board meetings, tasks related to Board activities & strategic planning

- Assist the Executive Director in financial operations – invoices & cheque requisitions, deposits, bank reconciliations, monthly financial statements

- Support the HR process in producing employment contracts, interview formats, personal development tracking etc.

- Organize & Coordinate special events & programs

  • Annual General Meeting
  • Inn out of the Cold Dinner
  • Volunteer Appreciation event
  • Summer Snack Packs
  • Birthday Club 

- Responsible for the design of posters, bookmarks, pamphlets, booklet etc.

- Design and send out weekly e-newsletter, seasonal Faith Community newsletter

- Cover front desk when required

- Tech support

- Edit the Webpage

- Monitor and track online donations

- All other reasonable tasks and duties as needed


-          Strong skills in grammar, spelling and editing

-          Be able to work independently and take initiative on tasks

-          Experience in Microsoft Word, Excel, Windows, Simply Accounting

-          High comfort level with computer usage and website maintenance

-          Experience or creativity with graphic design

-          Sound organizational skills

-          Ability to work with clients, staff, volunteers, Board

-          Ability to multi-task and work in a fast paced environment


Please forward a copy of your resume to sharon.prouse@theworkplacegroup.ca to be considered for this position.


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